Virtual Assistant HVAC Asset & Compliance Support
Remote | To start as Part-Time
Were looking for a highly organized and detail-oriented Virtual Assistant to help manage HVAC asset data, compliance documentation, and reporting. If youre experienced with SimPro and Rapid Global, have strong admin skills, and can work independently, this role is for you.
Key Responsibilities:
- Asset Data Management: Log and maintain all HVAC asset information in Simpro. The initial goal is to complete logging of the remaining 80% of assets and ensure all future entries are consistent, accurate, and fully updated as technicians work on them.
- Monthly Asset Reporting: Review updated asset data monthly, and generate and submit maintenance reports for internal use and client distribution, ensuring timely and insightful reporting.
- Quote Preparation in SimPro: For any maintenance or repair needs identified during reviews, generate draft quotes in SimPro. These will be reviewed and finalized by the business owner.
- Permit and Compliance Document Handling: Prepare and manage work permits (OHNs and SWMS) through Rapid Global, ensuring all compliance documents are submitted accurately and on time in accordance with regulatory and client requirements.
- Support for New Projects: Assist with asset logging, documentation, and reporting for a new childcare industry client currently operating across 4 locations, expanding to 60applying the same standards and processes used in current operations.
- General Administrative Support: Provide ongoing assistance with maintenance scheduling, document management, compliance follow-ups, and reporting tasks as needed.
- Daily Communications: Submit Start-of-Day (SOD) and End-of-Day (EOD) reports via email to keep the team informed on progress, pending tasks, and any concerns.
What Youll Need:
- Experience with SimPro and Rapid Global (or similar platforms)
- Background in HVAC, construction, or facilities admin preferred
- Excellent organizational skills and attention to detail
- Strong written and verbal communication skills
- Ability to work independently and meet deadlines
Benefits:
- Permanent MORNING SHIFT Mondays-Fridays
- Paid Australian Holidays
- SIGNING BONUS
- Opportunity to work with a dynamic team and diverse clients
- Work from anywhere with stable internet
- Bi-monthly payouts
- Opportunity to earn incentives and bonuses
- Outstanding people culture and non-toxic work environment
- Opportunity for growth and advancement
If you're proactive, detail-focused, and ready to keep operations running smoothly, wed love to hear from you!